Privacy Policy

Information About Us

www.thebritishbeautyawards.co.uk is a site operated by Luxe Creative Media (“we”, “our”, or “us”).

Luxe Creative Media is a sole trader business registered in the United Kingdom and is the data controller responsible for your personal data under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

ICO Registration: Luxe Creative Media is registered with the Information Commissioner’s Office (ICO) for the purpose of data protection compliance.

Contact for Data Protection Enquiries:
bbaawards@luxecreativemedia.co.uk

Privacy Policy Overview

This Privacy Policy explains how we collect, use, and protect your personal information when you interact with us, including when you enter competitions, submit forms, or make purchases through our online shop.

We are committed to ensuring your privacy is protected and that your personal information is handled securely and transparently.

How We Collect and Use Your Information

We may collect personal data through the following activities:

When you enter a competition or submit supporting evidence.
When you place an order through our online shop.
When you contact us by email or through our website.
When you sign up for updates, offers, or newsletters.

We use your data to:

Respond to your queries or comments.
Process and manage competition entries.
Administer and fulfil online shop orders.
Communicate important competition or event updates.
Send marketing communications (only with your consent).

We may collect and process the following types of information:

Contact details: name, email address, and postal address.
Competition details: business name, category, and supporting evidence.
Payment details: processed securely through third-party payment gateways (we do not store full card details).
Website usage data: IP address, browser type, and cookie data.

Legal Basis for Processing Your Data

We process personal data under the following lawful bases:

Consent: when you agree to receive marketing communications.
Contractual necessity: when processing is required to fulfil your competition entry, shop order, or other agreement with us.
Legitimate interests: for managing operations, improving our services, and communicating necessary updates.

Sharing Your Data with Third Parties

We may share your personal data in the following circumstances:

Judging Panel: Supporting evidence (but not business names) may be shared securely with judges who are bound by confidentiality and data protection agreements.
Service Providers: To process payments, deliver goods, or manage marketing campaigns. All third-party providers comply with UK GDPR.
Legal Obligations: Where disclosure is required by law or regulatory authorities.

We do not sell or trade personal data to third parties for marketing purposes.

Marketing Communications

With your consent, we may send promotional updates about upcoming competitions, events, or offers.
You can opt out of these communications at any time by following the unsubscribe instructions in our emails or contacting us directly at bbaawards@luxecreativemedia.co.uk.

How We Protect Your Data

We take data security seriously. We use secure servers, encrypted payment systems, and restricted internal access to protect personal information.

All Luxe Creative Media staff and contractors with access to personal data are contractually obligated to maintain confidentiality and comply with data protection standards.

Cookies

Our website uses cookies to improve functionality and user experience.

Cookies help us analyse website traffic, store preferences, and enhance usability.
They do not collect personal information unless voluntarily provided by you.

You may disable cookies in your browser settings, but some website features may not function properly as a result.

Data Retention

Competition Entries and Supporting Evidence: retained for 12 months following the conclusion of each awards cycle.
Shop Orders and Transactional Records: retained for up to 6 years for accounting and legal compliance.
Marketing Data: retained until consent is withdrawn.

After the retention period, data will be securely deleted or anonymised.

Data Transfers

We do not transfer personal data outside of the United Kingdom.
All data is stored securely within the UK in compliance with data protection legislation.

Your Rights

Under UK GDPR, you have the right to:

Request access to the personal data we hold about you.
Request correction of inaccurate or incomplete data.
Request deletion of your data (where legally applicable).
Restrict or object to data processing.
Withdraw consent for marketing at any time.

To exercise your rights, please contact us at bbaawards@luxecreativemedia.co.uk.

Third-Party Websites

Our website may contain links to external sites.
We are not responsible for the privacy practices or content of those sites.
We encourage you to read the privacy policies of any linked websites before providing personal information.

Confidentiality

Luxe Creative Media takes confidentiality extremely seriously.

All competition judges sign confidentiality agreements ensuring that:

Supporting evidence is handled securely and used solely for judging purposes.
No identifying business details are shared with judges.
Information provided by entrants is not used for any promotional or marketing purpose without consent.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in law or operational practice.
All updates will be published on this page, and the revised date will be indicated below.

Last Updated: 22 October 2025

Contact Us

For any questions about this Privacy Policy or how your data is handled, please contact:

Email: bbaawards@luxecreativemedia.co.uk
Website: www.thebritishbeautyawards.co.uk